17 August 2018

Information policy

Content of the information obligation towards natural persons who are customers or suppliers or persons acting on behalf of customers or suppliers of the Administrator.

We would like to inform you on the scope and purpose of processing your personal data by us and first of all on your rights. Pursuant to Articles 13 and 14 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, Official Journal of the European Union, L 119/1 of 4 May 2016 (hereinafter referred to as “RODO”) NOVI Dystrybucja spółka z ograniczoną odpowiedzialnością Sp. K. hereby informs that:

  1. The Administrator of your personal data is: NOVI Dystrybucja spółka z ograniczoną odpowiedzialnością spółka komandytowa, with its registered office in Pszczyna, ul. Batorego 26, 43-200 Pszczyna, tel./fax +48 32 44 77 128, www.novi.net.pl.
  2. The scope of the processed data: identification data and contact data necessary to execute the below mentioned purposes of processing deriving from legally justified interests of the Administrator of third parties and are necessary to execute agreements concluded or performed with the Administrator.
  3. The following are the purposes of processing the personal data:
    1. consent – the legal basis for processing the data is constituted by Article 6 section 1 item a of RODO, it concerns situation in which we are granted your consent to process the data, especially it may be the consent to send trade information and, in accordance with Article 4 of RODO it is possible to grant consent by explicit action allowing the processing of personal data (which example may be illustrated by allowing data processing by giving out a business card with the data to be processed for the purpose of contact);
    2. concluding and performing the agreements binding the parties – the legal basis for processing the data is constituted by Article 6 section 1 item b of RODO (concerns a situation when the persons whose personal data is concerned are parties to agreements or the Administrator takes actions upon the initiative of these persons for the purpose of concluding them);
    3. performing legal obligations of the Administrator – the legal basis for processing the data is constituted by Article 6 section 1 item c of RODO, especially related to the obligation of keeping financial books specified in the Accounting Act;
    4. execution of other purposes deriving from legally justified interests executed by the Administrator pursuant to Article 6 section 1 item f of RODO such as:
      1. performance of agreement in the case when you are not a party thereto but you act on behalf of a party thereto.
      2. determination, defense and pursuing claims,
      3. creating statistics, analysis and comparisons for the Administrator.
  4. The categories of personal data which may be processed in relation with the agreement and for the purpose of its efficient execution be persons acting on behalf of the party such as: name, surname, office, scope of competence, scope of authority specified by the agreement’s party and contact data such as telephone numbers and e-mail addresses, and in the event of necessity to identify the person’s powers also PESEL number or ID number.
  5. The following may be receivers of your personal data: Poczta Polska, courier or transport companies, companies supporting the Administrator in IT matters, trade partners of the Administrator, accountancy entities, debt-collecting companies and banks.
  6. The Administrator of data does not intend to provide the personal data which concerns you to any third country of international organization.
  7. The period of keeping the personal data: within the scope of the concluded agreement until completion of its performance and later through the period required by the law or necessary to reach the above mentioned purposes.
  8. You have the right to:
      1. request access to your personal data from the Administrator,
      2. request rectification of your personal data from the Administrator,
      3. request from the Administrator to delete or limit the processing of your data, if the Administrator has no legally justified basis for their further processing,
      4. file an objection as to its further processing,
      5. transfer your data
      6. file a complaint to the supervising authority – Head of the Personal Data Protection Office,
      7. cancel your consent for processing the personal data at any moment, if the personal data is processed by the Administrator on the basis of a consent stipulated in point 3 item a).
  1. Providing the data constitutes a condition of concluding the agreement, failure to provide the data results in lack of possibility to conclude or perform it.
  2. The data provided by you will not constitute basis for any automated decision to be made by the Administrator, it will also not be profiled in accordance to provisions stipulated in Article 22 of RODO.
  3. The source of your personal data received by the Administrator for the contact purposes necessary to perform agreements, in the events of not receiving the data directly from you, are parties to the agreement or persons authorized by them to provide the data for the purpose of performance of those agreements.


If you have provided the Administrator with personal data of persons acting on behalf of the parties with whom the Administrator concluded an agreement, especially third persons being workers or co-workers, you are hereby requested to provide those persons with the above information.


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